How To Manage Emails During The Holidays

Planning a holiday during Ramadan or Eid? School holidays are fast approaching and it’s time to start thinking about getting organised.

Email management is the bane of most of our professional lives. We want to get on with our work and achieve results, but there are times when we can be completely consumed by the ever-increasing number of items landing in our inbox everyday.

Even if you have a handle on things ordinarily, it can all go scarily off plan when you need to take any time off. Your holidays are a time that should be spent relaxing and recuperating away from the daily work stress and hassle, but a lot of people feel bound to check their inbox, even while on holiday.

So what’s the solution?

Get some assistance with email management!

We completely understand your need to stay in control, but getting a PA gives you the ability to manage your emails in a very effective and cost efficient manner. They can help with all aspects of your email management by:

  1. Monitoring

They can monitor your inbox and appropriately categorize your business emails to make sure that everything is well organized when you get back. For instance, your messages could be put in folders according to their levels of importance. Having your newsletters in one folder gives you the chance to leisurely browse through at your own time. Messages sent to you could be separated from the ones that have been cc’d. There are all number of configurations, depending on your business needs.

  1. Responding

Your virtual assistant can respond to emails that you have authorized them to, whether you determine that by the name of the sender, the subject of the email, or use of a keyword.

  1. Acting as a filter

You can instruct your PA on urgent emails that they should contact you about. This way, you can have a good time knowing that if there is an emergency, there is someone who will let you know, but only when it’s absolutely necessary.

  1. Issuing standard responses

There are those emails which require a standard answer, invitations to events during your absence, requests for a jobs, images, more information, etc. Your PA can create a standard response for these types of emails, which makes things easier for you and keeps the emailer happy.

Holidays are a great time to de stress and get away from it all. Although a lot of people would advise you to ignore your emails while you are away from work, the knowledge that you may be neglecting a crucial email can often take away your ability to fully relax. This is where a virtual PA service can really help. All you need to do is get hand over your password and any instruction. Plus, virtual PA’s can perform other helpful tasks while you are away – answering your phone, booking your transport services, finding the best spots where you are visiting and more. With your own virtual PA, you get to have a good holiday knowing that someone else is handling everything according to your instructions.

Happy holidays!

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