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Hire A Virtual Assistant in 8 Steps


By now, you probably have an idea of what a virtual assistant is, such as their duties and responsibilities. So, you’ve figured out what your business needs and decided to hire a helping hand – a virtual assistant. You might find yourself now asking, how do I hire one? Well, we’ve got you covered. Here’s a detailed guide on recruiting a VA:

Set the requirements

Determine the precise duties and responsibilities you want your virtual assistant to carry out first. Administrative tasks, email management, appointment setting, booking flights, organising events, project management, customer service, data entry, bookkeeping, and research are typical jobs that a virtual assistant can handle.

Draft a job description

Make a job description that explains the duties, prerequisites, pay, or hourly rate for the position in accordance with the job specifications. Include relevant information about your business and what makes it a wonderful place to work. You should include the following details in your job posting:

  • A clear and concise job title
  • A summary of the job responsibilities and daily tasks
  • The required qualifications and skills
  • The compensation package (hourly rate, salary, or project-based pay)
  • The expected number of hours per week or month
  • The work schedule (full-time or part-time)
  • The required software and tools (if any)
  • The expected start date
  • Instructions on how to apply, including a deadline if applicable.

Place a job ad

Post the position on relevant social media sites, employment boards, and other places where you can reach potential applicants. Upwork, Freelancer, Indeed, and are a few of the well-known job platforms for hiring virtual assistants. Additionally, you can publish on Facebook and LinkedIn groups for freelancers or virtual assistants. Alternatively, you can work with virtual assistant agencies!

Evaluate applications

Examine applicants’ resumes, cover letters, and any other relevant documents they submit after you start receiving applications. Look for candidates who have knowledge of the particular duties and responsibilities you need. To learn more about their qualifications and expertise, you can also arrange phone calls or video interviews.

Conduct a test of competence

To evaluate a candidate’s aptitude for a particular work, it may be useful to administer a skills test depending on the job’s requirements. For instance, you may ask a virtual assistant to write a sample social media post if you need them to maintain your social media accounts.

Verify references

Check the candidate’s references to confirm their experience and qualifications before extending an offer. Request at least two professional references from the applicant, then get in touch with them to learn more about the applicant’s work ethic, dependability, and communication abilities.

Make an offer

Once you’ve selected the ideal applicant, extend an offer that specifies the salary package, the start date, and any other pertinent information. Be specific about the duties involved and any requirements you may have for the virtual assistant.

Onboard the VA

Give them the knowledge and instruction they need to get going. This can entail creating channels for communication, giving them access to the tools and software they need, and specifying their regular duties and obligations. Make sure you set expectations for communication and reporting and give clear directions.

Congratulations! You finally have extra support in your small business. Remember, maintaining a strong working relationship with your officially hired VA is the key to a successful smooth-running business. Regular check-ins and feedback ensure that they meet your needs and deliver high-quality work. 

Hiring Virtual Assistant with My PA

The benefits of hiring a VA via My PA instead of going through the usual hiring process are that you only pay for the services you require when hiring a virtual assistant that works from home, which can ultimately save you money. Furthermore, since virtual assistants frequently operate under a contract or freelance basis, you won’t need to worry about offering benefits like health insurance or paid vacation time.

A better work-life balance can be attained with the aid of a virtual assistant. You may concentrate on spending time with family and friends, engaging in hobbies, or simply unwinding while someone else manages time-consuming administrative responsibilities.

Looking to hire a virtual assistant? Contact us today!

Phone: +971 4 446 2029